As a working mom with a tween and teenagers, I often have to keep a loose boundary between work and home, and my laptop and smartphone are often in use as much in the kitchen as in the office. I think that’s typical of many working parents, who find some level of work-life balance by blurring the two.
It’s not hard, therefore, to imagine how easy it is for some people to also stretch the boundaries of corporate IT policy by using the company laptop for both work and personal things, like allowing their children to use the company laptop for school research or to IM with friends or to download the latest tune onto their Zune (yeah, yeah, I used to work at Microsoft and have a Zune as does one of my sons – they’re actually really good – and I don’t have to say that anymore).
Today’s mobile workforce views the company laptop as a personal productivity tool, and IT departments must take this into consideration and address the behavior and the potential security risks that come with this trend. Even with security solutions and controls in place, you still can’t guarantee that an employee or one of their kids won’t accidently download a virus or trojan or open a spam email.
When I talk to companies, I typically recommend they do whatever they can to assure their employees are adhering to security policies. Earlier this week, we put out a release that gives IT a pre-written memo to send to all employees, outlining five simple steps each person can take to improve the security posture of their laptop computers.
The steps are:
1. Know your companies security policies and adhere to them
2. Activate Internet controls and passwords
3. Make sure your firewall and anti-virus solutions are turned on and up to date
4. Update your Operating System with the latest security updates
5. And, if you can, don’t let children or non-employees use the corporate laptop
Perhaps these seem overly simplistic, but you’d be amazed how many people don’t update their operating systems even with automatic updates from Microsoft and Apple or actually disable key security features on their machines. So, while these steps are a good first step, the IT staff needs to know the security state of every device before it gets on the network.
That’s the whole premise behind why we started Napera and built our first product, the Napera N24, which checks the health state of laptops before they obtain access to the network and gives IT real-time visibility into every device on the network. Even with all endpoint security solutions in place, unless there is some way to confirm that the laptop is secure and not a harbinger of malware or some other risk, that laptop could bring down the network and lead to loss of productivity and revenues, not to mention potentially putting your corporate or personal information at risk of being compromised.
Every company that we’ve gone to and deployed the Napera N24 has had at least one computer on their network that was out of compliance or presenting a direct threat to the network. No matter what the policy says, I’m sure many workers are not going to stop letting their kids use the company laptop, especially during summer and family vacations.
At least for me, I know that when I attempt to reconnect to the Napera network, my laptop will be given a comprehensive health assessment. And if my laptop is missing some critical security updates, my access to the corporate network will be restricted until my system is declared “healthy”.
Now that I think about it, that may be my one chance at achieving a few minutes of work-life balance — just kidding, Todd!!